When it comes to virtual event planning, it’s crucial that presenters and attendees understand how to use the platform or software. Be sure to offer instructions on how to access the platform on various devices as well.
In case of a dropped internet connection, a virtual event planner will need to have a backup plan such as having another presenter waiting in the virtual wings and notifying attendees of the change in plans.
Some virtual event platforms such as SpotMe and vFairs offer event management services, which can be advantageous when it comes to customization.
When picking the date and time of your virtual event, make sure there are no competing events or holidays that could interfere with attendance, and, if it’s a global event, consider the different time zones of your potential attendees.
Before going live, do a rehearsal and test everyone’s internet connection. Also, anticipate any tech troubles that attendees may encounter and designate someone to offer support.
Keep in mind, presenters for virtual events should have a solid on-camera presence and good technical skills. Just because the speaker may be great on stage during a live, in-person event doesn’t mean that same energy will translate through a computer screen.
Remember to provide captions and descriptions for audio to make the virtual event as accessible and inclusive as possible.